What to do on the day … Guidance for all exhibitors.
The May Queen Field.
This will be open for set-up from 8am and the main event is open from 11am until 5pm with the ‘Drive in’ parade through the village centre at 10:30am. Please note that this has been extremely popular, those allocated a place in the parade will notified separately.
Please ensure to bring with you essentials for the day such as Sun Cream, Hat, Water, Waterproof etc to cover for the variety of weather that we’ve come to know and love in the UK. Fingers crossed for a repeat of last year’s Amazing weather!
This year we are encouraging as many of you as possible to Dress the Part to give an even more Historic feel to the event, there will be Prizes for the Best Dressed. We also have a large British military theme this year with a Militaria Display and a Dakota C-47 flypast, this particular aircraft was involved in operations on the eve of D-Day, 75 Years ago to the month, on the 5th June 1944.
Many of you are returning from previous years and have kindly expressed how great the event is. We are hoping to better previous years and wish all exhibitors previous and new a fantastic day. Please let me know if you have any questions beforehand or on the day and we’ll do our best to assist you.
Location: The May Queen Field, Pepper St, Lymm, WA13 0JB – The site will be signposted on all the approaches to the village. For map and more general information
On arrival your vehicle will be met and directed to your pitch by our Marshals at the field entrance.
Unless you are in the parade you must arrive onto the field by no later than 10.15am. After that time you will find the road closed as we are unable to accept entrance after then,
For advance information if your vehicle has been accepted for the parade you must be at the departure point by 10.00am at the latest. drive-in Details below
Once you bring a vehicle onto the field it must stay on-field within the allocated area for public safety reasons until the event closes,
Any vehicle movement between 10:40am and the event close is prohibited unless directed by the Field Marshalls,
The field is well drained with a very slight slope. If the weather is inclement we will have trackway laid to ensure safe entry onto and exit from the field,
There are no water or power supplies available on The May Queen Field
Please note that space is limited this year, as demand has been so high we are discouraging the use of Gazebos for Individual Vehicles unless this is secured to the ground and fits within an overall pitch area including vehicle of 2m by 5m. PLEASE NOTE: the use of guy ropes to anchor gazebos is prohibited due to the tripping hazard,
All pitches must be set up by 10:30am,
Individual Vehicle Exhibitors will not receive anything by post in advance,
Every Exhibitor Vehicle will receive a Free Event Pass for the driver and one passenger on arrival. Additional passengers are charged at £5 per adult, £3 per child,
We spend considerable time and effort planning this event and are aware of those vehicles that have been booked in. Vehicles will not be allowed on the field unless pre-booked and notified of acceptance by the event organisers.
Waste Disposal: At the end of the Event please take as much litter away with you as possible. There will be bins provided on the field but for such a large event these can get full.
Thank You for supporting what promises to be a great event. We would appreciate any help you can give in promoting it. If you would like to receive a publicity pack with flyers and posters to distribute in your home area please contact the Event Director Alan Williams: firstname.lastname@example.org, 01925 754080, or 07540 096282.
If you have any questions or require further clarification for Vehicle Exhibition please contact myself the Vehicle Manager, Chris Berg: email@example.com or 07733 105766
Cars - The Olde No 3, Lymm Rd, Little Bollington, Altrincham WA14 4TA
Motor-bike, Scooters, Bicycles The Wheatsheaf -269 Higher Ln, Lymm WA13 0TR
If you are booked in for the drive-in (and only if you are booked in ) please arrive any time from 9.15 and no later than 10.00. Be ready to set off at 10.20am. There will be marshalls to manage the departure. You will be released in batches. The route will take you through the village .. past cheering crowds (where there will be a road closure ) and take you up onto the field in time for our opening at 11am or shortly after.
END OF DAY
This is where we really NEED your co-operation to help things go smoothly.
Clearly the major challenge of our venue is the single point of access and exit for vehicles and pedestrians. We have that well under control at the start of the day and with your help we can make it easy and safe for everyone at the end of the day too.
PLEASE DON’T TRY TO LEAVE EARLY AND ABSOLUTELY NO VEHICLE MOVEMENT BEFORE 4.40pm when the gates will be opened to traffic.
(Prizes are being awarded at 4pm – It could be you !)
By 4.30 the field will be a lot clearer as many people will have made their way to the village to see the fantastic sail past of Historic Working Boats.. Why not join them and then make a leisurely departure after 5pm?
If we do not all adhere to these guidelines then we put the future of the event at risk.
Any club or individuals who are unable to keep to the guidelines may not be invited back.
In case of GENUINE EMERGENCY please speak to a marshall before moving. Thank you
VILLAGE HALL Pepper St WA13 0JB
This venue for model railways and limited number of traders will be open for set-upfrom 8.00. If you are an exhibitor you should receive detailed information from your club co-ordinator for Warrington MRC in Vliiage Hall. You will be able to unload right next to the building and at that time in the morning you should have no trouble getting free parking for the day in the car parks next to your venue.
SCOUT & GUIDE HQ - MAPLE LODGE May Queen Field Approach
This venue for Aviaition Art and LEGO and limited number of traders will be open for set-up from 8.00. You will be able to unload right next to the building and at that time in the morning and will be able to leave your vehicle parked, you are only three minutes walk from the village centre but please note that once you are in your vehicle will need to stay in place till the end of the day. Exhibitors may also set up on Saturday pm by arrangement contact
This section is being managed by Bruce Thomas please contact him direct if you have any doubts or concerns over arrangements contact Bruce on
FLEECE CAR PARK
Please arrive between 9am and 10am. You will be placed by a marshall
We would like to welcome ALL boat visitors for what promises to be a great weekend. Bridgewater Federation boaters and other pleasure boaters also add to the festive air of the event. Please feel free to decorate your boats.
Unless you are registered with us a historic boat please moor away from the centre of the village to leave space for our historic collection. That should still leave you only a two minute walk from the village centre.
Arrangements have been made to suspend public visitor moorings in the centre of the village to ensure easy access for visitors to the historic working boats. If you are bringing an historic boat, please take a look at the BOOK-IN page for more information . Any questions contact firstname.lastname@example.org