Food  &  Drink Traders  

Please note we are full for this year with a waiting list and cannot accept any further applications 


Information and Instructions for Food and Drink Caterers



    Please apply using the button at the bottom of this page. Please do NOT apply until you have read, understood and agree to comply. Contact us if you have a problem with online application.


  1. All applicants will be notified by email as soon as possible, normally within 14 days if their application has been successful. Unallocated applicants can opt to be waitlisted.

  2. Fees: must be paid as soon as application has been accepted otherwise allocation may be released for re-booking and are non-refundable except in the case of formal event cancellation.
    ​ £100 , unless percent of takings subject to agreement with organisers
    BACS: NatWest, AccNo 39739783, Sort 60-20-29, Lymm Historic Transport Group
    Cheque payable to : 'Lymm Historic Transport Group' as detailed on application.

  3. Health and Safety. Submit with fee (electronic preferably) as required:

    1. relevant Liability Insurance e.g. Public (and Employee if required)

    2. food business registration document

    3. fire safety arrangements

    4. food hygiene qualifications (with copy of your last food safety inspection if available)

    5. details of power sources for cooking and hot water (generator, bottled gas or BBQ permitted)

    6. details of washing and waste handling arrangements

    7. proposed menu and charging structure

  1. MAY QUEEN FIELD ‘On The Day’

    1. Open for setup from 8.00 a.m. Public admitted from11a.m.- 5.00 p.m.

    2. Stallholders will receive two free event passes on arrival.

    3. Stall setup must be complete by 10.00 a.m. for inspection

    4. There will be NO ACCESS to the MQF after 10.15 a.m.

    5. One vehicle per stall (unless by agreed special arrangement)

    6. ALL vehicle, stall, equipment, etc must be KEPT WITHIN ALLOCATED PITCH

    7. NO VEHICLE MOVEMENT after 10.40 until event close

    8. NOTE. There are NO POWER OR WATER services provided on the MQF

    9. Prohibited sales: tobacco, alcohol (except licensed bar) and any illegal substances

    10. Limited Saturday setup is possible by agreed special arrangement

    11. Customer waste bins, tables and chairs for at least 120 will be provided in the main food court.

    12. Stallholders must remove their own waste from the field.

    13. Please see our ‘Gazebo Safety Information’.

    14. On arrival, you will be met by a marshal at the field entrance and you are welcome to open for business as soon as you are set up. Come early; the field will be busy very quickly as vehicles and exhibitors arrive to set up.

Location: May Queen Field, Pepper St, Lymm, WA13 0JB – The site will be signposted on all the approaches to the village. For map and general  information visit the event website

Enquiries/ queries/ questions contact: John Parry; 07940 125709 or David Pioli 07703 650671